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Ecsite seeking Project Officer: Apply by 4 March

Please send your application (cover letter plus curriculum vitae) in English before March 4th 2012 to:

Catherine Franche
Executive Director
Coudenberg 70, 5th floor
1000 – Brussels
Or by email to info@ecsite.eu with the subject "Projects Officer"

The Project Officer is responsible for the implementation of the activities related to the projects to ensure they are carried out consistently and successfully in accordance with the project’s rules and workplan. S/he will monitor all aspects for clear goals, objectives and timelines; liaise with the Consortium raising critical issues as appropriate; ensure priorities and objectives are met; and maintain the content of the project’s web sites. h2. Place in the organization

The Projects Officer will coordinate the workpackages led by Ecsite in various European funded projects related to science communication). S/he will collaborate with the other Ecsite Projects’ Officers and may also be providing assistance to the Executive Director.


  • Coordinate the workpackages of Ecsite for the projects.
  • Ensure a clear delivery of project activities and deliverables throughout the entire duration of the project.
  • Disseminate pro-actively the projects’ results.
  • Work on the concept and implementation of the dissemination plan and activities (news, workshops, events).
  • Contribute and perform various EU Projects presentations, meetings, agendas etc
  • Provide and feed-in content for web pages on the projects.
  • Draft project implementation reports (coordinating the input from the Consortium; format and layout of the report; preparing the submission of the report).
  • Under the supervision of the accountant, estimate expenses and oversee budget expenditures
  • Coordinate and organize meetings with Project partners and stakeholders, ensuring that the meetings achieve expected project outcomes and results and preparing meeting reports
  • Produce background documents for meetings
  • Communicate effectively in English both in speaking and writing with variety of partners of diverse backgrounds from academia to the Ecsite members and the European Commission
  • Serve as primary contact person for project participants, diplomatically responding to queries and resolving problems.
  • Contribute actively to the life of the organization.


  • Native-like spoken / written English; other languages a plus.
  • University degree.
  • Excellent communication skills including the ability to prepare reports, analyze research, make presentations and communicate clearly to various audiences.
  • Good software (Word, Excel, Outlook, PowerPoint ) skills, Internet and social media skills
  • Hard-working, autonomous.
  • Experience in project management; Experience with European institutions and/or grants management a plus.
  • Interest and ability in working in science communication , non-profit and international environment.
  • Strong organizational skills ;strong analytical skills.
  • Good sense of initiative, ability to set priorities.
  • Good level of political maturity, personal initiative and creativity.
  • Ability to provide inputs for conceptualizing strategies and designing work plans.
  • Ability to build and maintain broad networks of partners, excellent interpersonal skills

Terms and conditions

  • Attractive conditions are offered and will be adapted depending on experience;
  • Applicants must be able to legally live and work in Brussels. The contract will be a temporary one and subject to Belgian social security and taxes
  • Ecsite offers an opportunity of gaining broad experience within an innovative, multinational association with broad and challenging responsibilities and the opportunity to work within a highly motivated and professional team.
  • Ecsite is committed to providing an equal opportunities work environment.