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Ecsite is recruiting a HR and EU Projects Administration Manager

2017 Ecsite Conference

The Ecsite Executive Office is looking for a HR and EU Projects Administration Manager.

The Administration Manager will work across two departments of the Ecsite Office: the Administration and the European Projects team. He/she is responsible for making sure that Ecsite complies with legal and administrative requirements. He/she is responsible for managing the administrative and financial aspects of Ecsite’s portfolio of EU-funded projects.

The successful candidate will be key to ensure that all of our project activities are compliant with the EU funding rules as well as Ecsite’s internal procedures. He/she will monitor all financial and administrative elements of the projects including drafting of contracts, financial reports to the funder and calls for tenders, and will also be responsible for the human resources and contractual aspects of the work of Ecsite.

We are looking for someone who is experienced, proactive, structured and very well organised, with interpersonal and communication skills. Someone who is keen on challenges, has a good knowledge of Belgian work & aisbl legislation and thrives in multicultural environments. If this sounds like you, then check out the details in the job description attached below.


You are very well organised, structured and proactive with the following knowledge, skills and competencies:

  • Fluency in English and in French. Any other language would be a plus
  • Very good knowledge of the European’s commission Research and Innovation frameworks and Belgian legislation
  • Very good experience of human resources management and good knowledge of related Belgian regulations
  • Excellent time management and organisational skills and ability to manage multiple tasks
  • Good knowledge of Microsoft Office
  • Accuracy and good attention to detail

You are interested in and you share Ecsite’s mission and values and are motivated to work for a science engagement organisation, in a non-profit and international environment.


See details in the pdf attached below. Please send your application by email, including a cover letter addressing your reasons for applying and the specific requirements of the job description, plus curriculum vitae in English to Catherine Franche, Executive Director, at cfranche@ecsite.eu with “Administration Manager 2021 - Name of applicant” in the subject line.

Deadline: Applications will be received and analysed on a rolling basis

Interviews will take place virtually

Preferred start date: as soon as possible



  • job opportunity
  • ecsite
  • Recruitment
  • Administration Manager