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Touring troubles - the witchcraft of negotiation

Some would say that negotiating a touring exhibition is an art form, other would call it alchemy or pure witchcraft… Certainly, it’s not a scientific process (unfortunately!).

This session is half workshop, half therapy. In a trusted environment, in the first part of the session we will be sharing the “dirtiest questions about touring”: for instance, what really annoys touring promoters, shippers and venues? And how low should you go (pricewise, of course)? How do you assess your institution's preparedness for touring exhibitions? Once these hot issues are on the table, the therapy session starts: how to avoid the frustration of making the same mistakes again? Or do we learn to live with it through better mutual understanding?

Facilitator

Sarah Durcan SGI
Global Operations Manager
Science Gallery International
Dublin
Ireland

Session speakers

Director of Operations and Strategy
Data Science Connect
Durham
United States
Audrey will discuss the challenges of starting a traveling exhibitions program, negotiating the relationships between various stakeholders, and managing expectations in a large, federated institution.
Global Touring Manager
Science Gallery International
Dublin
Ireland
Having worked in and around exhibitions and the touring process since 1999, the only thing I am really sure of is there's no one way to do anything. Each project is different, every venue has particular approaches, and all customs departments are unique. So, the skill is finding the tools (and weapons!) to enable you to navigate these always fresh paths. And the thing to always remember is if you think it's straightforward you're going to unpleasantly surprised. But if you can be constantly flexible, expect the unexpected, and be prepared - the witchcraft can start to seem almost rational.
Principal
Museum EXP
Minneapolis
United States
Cynthia will share considerations that should be taken to tour artifact-based exhibitions, including: object selection, loan agreements, and the logistics of moving collections around the world. With a few tips and proper planning, you can learn how to flawlessly move your collection -- no spells needed!
CEO & Founder
The Shipping Monster
Atlanta
United States
Working through 148 cities in 36 different countries, Robert will share his experiences moving exhibitions by air, sea, and land over the past 25 years. Lessons learned will include case studies about how to best engage and contract carriers and the mysteries of how to clear customs without the use of potions.