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Call for Hosts - Ecsite Conference 2025 & 2026

We are pleased to announce that the call for hosts for the Ecsite Annual Conference in 2025 and 2026 is now open to full member institutions. The Ecsite Conference is one of the most important events in the science engagement calendar, and we are looking for motivated members to host the conference.

The Ecsite Conference is famous for showcasing cutting-edge developments in the field, with up to 100 inspiring sessions, debates, workshops, a range of warm social events and unparalleled networking opportunities.

Each year the Conference is hosted in a different city by a Full member of Ecsite, in close collaboration with the Ecsite team, Ecsite Board and Conference Programme Committee.

With up to 1,000 delegates from more than 50 countries, welcoming an Ecsite Conference puts the Host on the international science engagement scene. Hosting the Conference is excellent for your reputation at international and local/national level, represents an opportunity for local tourism and the local economy and an amazing professional development adventure for staff.

Interested in submitting a bid?

For detailed information about hosting the Ecsite Conference in either 2025 or 2026 and submitting a bid, please read this explanation document.

The deadline for submissions is 31st August 2023.

To give an idea of what is required, each submission should include the following documents:

Letter of introduction: one-page to introduce your bid, bearing the signature of the person legally entitled to commit for the candidate organisation (this may be a scan)
Main pitch: free form document, addressing questions listed in Appendix 3 of the explanation document, using maximum 15 pages.
Venue facts and figures: Please download and complete the document attached here and include floor plans of all listed rooms and facilities (including lunch areas and Business Bistro trade show space) with a clearly indicated scale and at least one picture of each room/space.
Budget: Please download complete the attached budget document using costs as known at the time of your bid submission. You may adapt the file according to your needs, but please don’t adjust the income from Ecsite section.

If you have any questions about submitting a bid, please contact Wiktor Gajewski by email here

We very much look forward to hearing from you!