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FAQ - Practical information

2019 Ecsite Conference

Pushing boundaries
Copenhagen, Denmark 6 June 2019 - 8 June 2019
#Ecsite2019

Here you will find a compilation of everything you need to know in detail about venues, transport, onsite facilities etc.

Preparing your trip

 

In Copenhagen

 

At Experimentarium

 

 

Do you have a list of recommended hotels, close to the conference venue?

The conference Host built an online hotel booking platform with a list of recommended hotels, either within walking distance or with good public transport connection. Check it out!

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How to best move around in Copenhagen? By public transport, bike, taxi?

We would recommend that you avoid taxis, as they are very expensive. Copenhagen offers an extensive and very convenient public transport system of buses and trains, running until late at night (about 1am during the week, and roughly every 20 minutes in the weekends). Public transport is well connected to the airport too. We strongly recommend it. You can check out any trip on the Journey Planner or download its mobile app on your phone.

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Will conference participants have a special discount when using public transportation?

Yes - Experimentarium is offering Ecsite Conference participants a discounted Travel Pass with unlimited transportation by train, bus and metro in the entire metropolitan area, including transportation to and from the airport. It costs DKK 36 (5 Euros) per day. Purchase your own Travel Pass

Note: You will receive your Travel Pass as an SMS ticket together with a confirmation email (which you can use to easily claim reimbursement, if needed).

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Where could I rent a bike from?

Many hotels rent out bikes. If yours doesn’t, browse online for companies who rent out city bikes, like this one.

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Do you have a list of recommended restaurants in Copenhagen?

Yes - Experimentarium is busy preparing a list of their favourite restaurants. These personalised recommendations will be ready mid-March.

Note: Keep in mind that with a full conference registration, you’re well taken care of. There will be free coffee breaks in the mornings and afternoons, warm lunches, and on Thursday and Friday you’ll have special dining experiences.

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Do you have a list of recommendations for what to do with children in Copenhagen?

Yes - Experimentarium is busy preparing this information for you. Their recommendations will be ready at the beginning of April.

Good to know: Experimentarium will be open on the weekend before the conference and again from the Monday after. Conference participants will be able to visit Experimentarium for free and accompanying family and friends will get a 20% discount during the week before and after the conference.

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I really care about our planet and I want to make my trip sustainable. Any tips you recommend?

If you live in a nearby country, choose to take the train instead of flying. In Copenhagen, choose to bike, walk or go by public transport. Often these are also the quickest way to see Copenhagen and arrive at Experimentarium. A conference is never a very sustainable event, but we will try our best to make conscious choices too. We will list them all soon on our website and in the printed programme.

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How can I get from the airport to my hotel?

It only takes around 15 minutes from Copenhagen Airport to the city centre by train or metro. Both metro and train run from terminal 3.
You will need a ticket for three zones, which costs DKK 38 (about 5 Euros) or you can use your discounted Travel Pass (see above how to get it). Tickets can be bought at the metro station and at the DSB ticket sales counter in terminal 3. Please note that these machines do not accept banknotes, only coins and all major credit cards.

By Metro: If you need to go to central stations like Kongens Nytorv or Nørreport, you should take the metro. All the metro trains go in the same direction (M2 to Vanløse Station), so you do not have to worry about getting on the wrong one. They run with 4-6 minute intervals (every 15-20 minutes at night). It will take you 13 minutes to get to Nørreport Station (city centre).

By TrainIf you want to go to Copenhagen Central Station, the train is your best option. The train station is located by terminal 3. The trains run every 10 minutes and will get you to Copenhagen Central Station in about 13 minutes. Even at night, trains run 1-3 times an hour.

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How can I get from the airport to Experimentarium?

You can take the Metro to Nørreport Station and then take the ‘S-trains’ heading north. Every 5 minutes there is a direct train departing from Nørreport St. and arriving at Hellerup St. These trains operate every day and the journey takes approximately 12 minutes. You can take either the A-line towards Hillerød or the C-line towards Klampenborg. Get off either at Hellerup or Svanemøllen Station and you’ll find Experimentarium staff there, ready to help you!* They’ll advise you to take the bus line No.1 or walk from the station to Experimentarium.

*Note: only on Thursday and Friday mornings

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How can I get from my hotel to Experimentarium?

Catch one of the ‘S-trains’ heading north. There are direct trains departing from all of the main Copenhagen stations and arriving at Hellerup St. These trains operate every day and the journey takes approximately 12 minutes. You can take either the A-line towards Hillerød or the C-line towards Klampenborg. Get off either at Hellerup or Svanemøllen Station and you’ll find Experimentarium staff there, ready to help you!* They’ll advise you to take the bus line No.1 or walk from the station to Experimentarium.

If your hotel is closer to a Metro station - you can take the metro to Nørreport St. and then continue on the S-trains.

Or… take the bike!

*Note: only on Thursday and Friday mornings

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How can I get to the Speakers’ Reception, at the Gentofte Town Hall?

For those of you who are at the Pre-conference there will be free buses in front of  Experimentarium to take you directly to the reception. Buses will leave at 18.10.

If you are making your own way to the Speakers’ Reception from the city centre take the S-train heading north towards Hillerød. Get off at Bernstorffsvej Station. The Gentofte Town Hall is only a 10 minutes walk from the station and there will be staff from Experimentarium waiting to help you find your way.

If you’re coming directly from the airport, you’ll first need to take the metro to Nørreport Station (they run every 5 minutes and the journey takes about 12 minutes). Once in Nørreport Station, take the S-train heading north towards Hillerød. Get off at Bernstorffsvej Station. The Gentofte Town Hall is only a 10 minutes walk from the station and there will be staff from Experimentarium waiting to help you find your way.

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How can I get to the Gala Dinner & Show at the Circus Building?

The Circus Building is a 5-minute walk away from the main Copenhagen Station and Vesterport Station. If you took the Metro, you will need to change at Nørreport and take the train to Copenhagen or Vesterport Station.

Or…. take the bike!

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How can I get to the Farewell Party, at the Docken?

The nearest station is Nordhavn Station and Docken is a 2 km walk from there.

Otherwise you can also get off at Østerport Station and then take bus no. 27 towards ‘Ocean Kaj’. It’s a 8-minute ride you arrive just across the Docken.

Or…. take the bike! The Docken is roughly in between the city centre and Experimentarium.

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Will there be a prayer room?

Yes - it will be situated on the first floor close to the Upload Room.

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Will there be a nursing room?

Yes - on the ground floor across from the Miniverse exhibition. There you can sit in a cosy armchair and feed your baby, heat food or a bottle, or just relax.

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I have special accessibility needs. Who can I contact for a smooth stay in Copenhagen and at Experimentarium?

While registering to the conference you’ll be given the chance to communicate your accessibility needs. If you have further questions, feel free to contact Lea Hansen at leah@experimentarium.dk.

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I have special dietary requirements. How can I communicate them?

While registering to the conference you’ll be given the chance to communicate your dietary needs. If you have further questions, feel free to contact Marianne Dall Heegaard at marianneh@experimentarium.dk

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I didn't find my question in this FAQ section…

Is your question about registering to the conference? Check out our dedicated FAQ for the registration process.

Is your question about speaking/convening at the conference? Check out our dedicated FAQ for speakers & convenors.

Is your question about exhibiting at the conference's Business Bistro? Check out our dedicated FAQ for exhibitors.

Is your question about something else? Contact our team at info@ecsite.eu (+32 2 649 73 83) with your question. We will happily answer your question (and perhaps add it as a FAQ!)

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