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Ecsite Advocacy Campaign: tips and tools

  • April 2018
  • EU and governance
  • Ecsite corporate documents
  • Practical guide or toolkit
Ecsite advocacy event at the European Parliament on 15 May 2018

The European Commission is currently working on the next Framework Programme for Research and Innovation (FP9), expected to launch on 1 January 2021 and to cover the period 2021-2027. Ecsite is dedicating strategic advocacy resources to make the voice of science engagement heard in this process.

However, we cannot do it without the science engagement community, and advocacy at the national level in all EU member states will be crucial to advance our ideas. That is why Ecsite urges all members to reach out to Members of European Parliament (MEPs) and the Council of the European Union through government ministers from each EU country who will be amending the text and other stakeholders who might be able to influence FP9 negotiations.

Get on board and convince policymakers, innovators, business, etc. of the benefits of science engagement: share the digital version with stakeholders who could support our position, request a meeting, invite them to take part in your organisation’s public activities to witness the power of science engagement in reinforcing links between science and society.

The aim of this resource is to give you some tips and tools to take part in the Ecsite Advocacy campaign for the negotiations of the 2021-2027 European Union Framework Programme for Research and Innovation (FP9).

Online resources

Ecsite FP9 Advocacy resources

You will find below key advocacy resources such as Ecsite's Position Paper as well as Ecsite amendments to the first draft of Horizon Europe.

Tips on meeting a member of the European Parliament, National Parliament, or other stakeholders

A meeting or a visit "on the ground" can convince policymakers of the benefits of science engagement. Here are few tips to request a meeting and/or prepare a visit of your organisation.

  • Find out who represents you at the Parliament and send an invitation or a request for a meeting. All the contact details information and names of the assistants can be found on the personal webpage of the MEP
  • Continue following up over phone and email until a meeting is scheduled
  • Consider the message you want to convey. Please, feel free to use Ecsite Position Paper and pick some statements that you can highlight with examples from your organisation.
  • If you organize a visit of your organisation, invite Board members and local representative to participate. Let them know what to expect during the visit.
  • Contact us to give information about the meeting and to ask any question you could have.
  • If the MEP agrees to a visit: assign a staff person to take pictures and notes during the visit to ensure a proper follow-up.
  • After the meeting/visit: thank the MEP and elected officials for attending, and their staff that helps schedule the meeting/ event (email or handwritten note) and send any materials promised during the visit.

Increase the impact

  • Report you advocacy action: let's coordinate our actions, please get in touch with Marie Couëdic at the Ecsite office.
  • Contact your local media with a press release and use your website and social media to share information and pictures.

Not from an EU country?

You can still take part to this advocacy campaign especially if you’re coming from an associated country such as Switzerland or Norway, which are eligible for EU funding programmes.

Public resource


  • FP9
  • advocacy
  • Toolkit